Timing is Everything: A Guide to Booking Your Wedding Vendors
Planning a wedding involves a myriad of decisions, and one of the most crucial aspects is securing the right vendors for your big day. From the photographer capturing those precious moments to the florist creating a dreamy atmosphere, each vendor plays a pivotal role. To ensure you get your top choices and create the wedding of your dreams, timing is key. In this guide, I'll walk you through when to book different wedding vendors to make the planning process smoother and stress-free.
Book your Venue (12+ months before wedding)
It is crucial to book your venue soon after you get engaged. The further you book it out, the more likely you are to get your date, and maybe even a deal on the location (depending on season). By booking your venue, you’ll know the exact date to check for other vendors availability.
Wedding Planner (9-12 months before the wedding): If you decide to hire a wedding planner, it's best to do so early in the planning process. A wedding planner can help you navigate the myriad of details and coordinate with other vendors seamlessly. Booking a planner 9-12 months before the wedding ensures they have sufficient time to bring your vision to life.
Book Photography (12+ months before wedding)
For couples that value cinematic imagery, it’s a good idea to book your photography relatively soon after your venue and date is secured. This is especially important if you’ll be needing an engagement session (which is HIGHLY recommended). It’s important to know exactly what is important to have captured on your day, and the style of coverage. Talented photographers often have busy schedules, so it's wise to book them early. Begin your search for a photographer 9-12 months in advance, especially if you have a specific style or photographer in mind. This allows you to lock in your preferred choice and discuss the details of your vision.
Caterer (9-12 months before the wedding): If your chosen venue doesn't provide catering services, start looking for a caterer around the same time as your venue search. Some popular caterers may require booking up to a year in advance. This early booking allows you to customize your menu and accommodate any dietary restrictions.
Florist (6-9 months before the wedding): Floral arrangements contribute significantly to the overall ambiance of your wedding. Begin researching and booking a florist 6-9 months before your big day. This timeframe ensures you have enough time for consultations, discussing your theme, and making any necessary adjustments.
Entertainment (6-9 months before the wedding): Whether you're hiring a live band, DJ, or other entertainment, start the process 6-9 months ahead. This gives you ample time to review portfolios, attend performances, and finalize contracts. Popular entertainers may have limited availability, so booking early ensures you get the entertainment that suits your style.
Videographer (6-9 months before the wedding): Just like photographers, videographers can be in high demand. Begin your search for a videographer 6-9 months before the wedding to secure someone with the right style and availability. This also allows time for pre-wedding consultations and any special requests you may have.
Planning a wedding is an exciting journey, and securing the right vendors at the right time is crucial for a smooth and stress-free experience. By following this timeline for booking your wedding vendors, you'll increase the likelihood of securing your top choices and creating a magical day to remember. Start early, stay organized, and enjoy the process of bringing your dream wedding to life.
P.S. And remember, ask your vendors for referrals!! We’ll be honest about people we’ve enjoyed working with :)
